Appendix II Retention schedule: Pathology
This appendix sets out the retention period for different types of pharmacy records relating to health and care.
The tables below set out the retention periods for different types of records relating to pathology records. The retention periods listed in this retention schedule must always be considered the minimum period. Where indicated, Appendix III should also be referred to.
Pathology reports, information about samples
| Record type | Pathology reports, information about samples |
|---|---|
| Category | Pathology |
| Retention period | Refer to notes |
| Disposal action | Review and consider transfer to PoD |
| Notes | This Code is concerned with the information about a specimen or sample. The length of time clinical material (for example, a specimen) is stored will drive how long the information relating to it is retained. Sample retention can be for as long as there is a clinical need to hold it. Reports should be stored on the patient file. It is common for pathologists to hold duplicate records. For clinical purposes, these should be retained for eight years after discharge or until a child’s 25th birthday. If information is retained for 20 years, it must be appraised for historical value, and a decision made about its disposal. (Also refer to Appendix III - specimens and samples) |
Last edited: 7 May 2026 5:52 pm