Appendix II Retention schedule: Procurement
This appendix sets out the retention period for different types of telephony records relating to health and care.
This appendix sets out the retention period for different types of procurement records relating to health and care. Where indicated, Appendix III should also be referred to. This sets out further detail relating to the management of specific types and formats of records.
Contracts sealed or unsealed
| Record type | Contracts sealed or unsealed |
|---|---|
| Category | Procurement |
| Retention period | Retain for 6 years after the end of the contract |
| Disposal action | Review and if no longer needed destroy |
Contracts - financial approval files
| Record type | Contracts - financial approval files |
|---|---|
| Category | Procurement |
| Retention period | Retain for 15 years after the end of the contract |
| Disposal action | Review and destroy if no longer required |
Contracts - financial approved suppliers documentation
| Record type | Contracts - financial approved suppliers documentation |
|---|---|
| Category | Procurement |
| Retention period | Retain for 11 years after the end of the contract |
| Disposal action | Review and if no longer needed destroy |
Tenders (successful)
| Record type | Tenders (successful) |
|---|---|
| Category | Procurement |
| Retention period | Retain for 6 years after the end of the contract |
| Disposal action | Review and if no longer needed destroy |
Tenders (unsuccessful)
| Record type | Tenders (unsuccessful) |
|---|---|
| Category | Procurement |
| Retention period | Retain for 6 years after the end of the contract |
| Disposal action | Review and if no longer needed destroy |
Last edited: 7 May 2026 5:17 pm