Requirements Specification for Distribution Record
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| A record of what was sent within the Discharge Summary, when and by whom. This is separate from the Distribution List. The
Distribution Record is recorded in the EHR after the Summary is finished signed off and sent to its intended recipients. The
person involved in sending could be an entirely new person who didn’t have a role in authoring the Discharge Summary.
Requirement Reference: LRA DS expert group 2011.
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Distribution Recipient Name
Business DefinitionThe name of a person who is intended to receive a copy of the Discharge Summary, to store as confidentiality information alongside
the Discharge Summary in the originating system (not to be communicated to other information systems with a copy of the Discharge
Summary).
Requirement Reference LRA DS expert group 2011 – for information governance.
Proposed Data ValuesISO 21090 Health informatics data types, HL7 V3 Data Types, NHS MIM data types.
Data UseInformation governance (local audit).
Data SourceNew entry.
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Distribution Recipient Organisation Name
Business DefinitionThe name of the organisation associated with the Recipient, to store as confidentiality information alongside the Discharge
Summary in the originating system (not to be communicated to other information systems with a copy of the Discharge Summary).
Requirement Reference LRA DS expert group 2011 – for information governance.
Proposed Data ValuesOrganisation name associated with coded identifier.
Data UseInformation governance (local audit).
Data SourcePAS or new entry.
Available Data StandardsOrganisational code used within the NHS England and Wales and provided and maintained by SDS.
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Description Of Distributed Content
Business DefinitionA description of the content to distributed within the Discharge Summary, to store as confidentiality information alongside
the Discharge Summary in the originating system (not to be communicated to other information systems with a copy of the Discharge
Summary).
Note: Includes version reference.
Requirement Reference LRA DS expert group 2011 – for information governance.
Proposed Data ValuesFree text.
Data UseInformation governance (local audit).
Data SourceNew entry.
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Person Responsible For Distribution Name
Business DefinitionName of the user who distributes the Discharge Summary, to store as confidentiality information alongside the Discharge Summary
in the originating system (not to be communicated to other information systems with a copy of the Discharge Summary).
Requirement Reference LRA DS expert group 2011 – for information governance.
Proposed Data Values[Prefixes][Given names][Family names][Suffixes].
Data UseInformation governance (local audit).
Data SourceSystem sign-on or new entry.
Available Data StandardsISO 21090 Health informatics data types, HL7 V3 Data Types, NHS MIM data types.
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Person Responsible For Distribution Role
Business DefinitionRole of the user who distributes the Discharge Summary, to store as confidentiality information alongside the Discharge Summary
in the originating system (not to be communicated to other information systems with a copy of the Discharge Summary).
Requirement Reference LRA DS expert group 2011 – for information governance.
Proposed Data ValuesJob roles codes.
Data UseInformation governance (local audit).
Data SourceSystem sign-on or new entry.
Available Data StandardsJob Roles National Workforce Dataset v2.2.
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Distribution Date
Business DefinitionDate and Time the Discharge Summary was sent to the intended recipients, to store as confidentiality information alongside
the Discharge Summary in the originating system (not to be communicated to other information systems with a copy of the Discharge
Summary).
Requirement Reference LRA DS expert group 2011 – for information governance.
Proposed Data ValuesA string with the format "YYYYMMDD".
Data UseInformation governance (local audit).
Data SourceNew entry.
Available Data StandardsISO 11404 - Point in Time, NHS ISB 1502: Common User Interface - Date and Time Input, NHS ISB 1503: Common User Interface
- Date Display.
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